Using AI Document Import & GDS

How to import supplier documents, Galileo flight itineraries, and emails into your proposal.

Ghloria turns supplier files, GDS flight itineraries, and emails directly into structured proposal data. The import flow is designed for rapid operational turnaround: the system extracts content, presents an itemized review step with currency conversion, and provides in-editor provenance markers and side-by-side document inspection.

Supported inputs include Galileo / Travelport PNR itineraries, spreadsheets (.xlsx, .xls), text documents (.docx, .doc), PDFs, presentations (.pptx), HTML, and email files (.eml, .msg) or pasted text.

What the Import Populates

The import engine maps content into structured proposal services:

Flights: Extracts flight options, airline carriers, flight numbers, cabin classes, segments, and ticketed costs (including direct Galileo PNR parsing).
Accommodation: Extracts stays, hotel options, room types, board basis, and check-in/out dates.
Itinerary: Populates itinerary days with narrative or scheduled activities.
Services & Optionals: Detects included vs. optional tours, transfers, and excursions.
Currency Conversion: Detects non-EUR currencies and provides live exchange rate conversion before importing.

Step-by-Step Import Workflow

From the proposal editor, click Import in the top action bar. Drag and drop your supplier file or paste raw text (such as Galileo flight terminal output).

Review the Extracted Data

The review modal displays:

Itemized Counters: Number of flights, hotels, and itinerary days identified.
Date Adjustment: Check and fine-tune start and end dates.
Currency Rate: Confirm the detected currency and set the conversion rate.

Validate & Merge

Provide field-level thumbs up/down feedback if needed, and click Confirm Import. The services are merged into the proposal workspace.

Verify with Side-by-Side Review

In the editor, look for green provenance dots identifying imported fields. Click the Document icon or any service's document badge to open the original file in the right-hand split screen and verify values in real time.

Archived for future reference

All imported source documents remain attached to the proposal version permanently, ensuring full operational traceability for your entire agency team.